Termination wizard

Overview

The Termination Wizard is a tool to help you manage the time banks of an employee when the employment status is "termination" or when the employee is no longer eligible for a plan.

Note: A bank does not necessarily have to be closed upon the termination of an employee. For example, for an in-and-out employee, it may be-better to close his time banks at the end of the year or on another date.

Calling up the wizard

The Termination Wizard can be called by

using the Tools... button in the Time Bank window;
using the main menu Tools | Wizards| Time Bank: Close or Pay Out.

Call up via the tools in the Time Bank window

Select the desired employee and bank. Click and select the "Termination Wizard" option. The Wizard will open directly in the Bank Information and Select Closing Date window.

Select Tools| Wizards | Time Bank: Close or Pay Out from the main menu.
Select the employee and bank, and then click .

Information on the bank and selection of the closing date

Enter the date on which you would like to close the bank (usually the termination date of the employee or afterwards).
Specify whether the hours were all entered and carried over until the closing date. If you select No, a window will appear informing you that "You must enter all attendance transactions until (closing date)…"
Click to return to the current window, or to continue.
To enter attendance transactions, click , and then to quit the Wizard. In the main menu, select Data | Attendance, Gross Pay | Attendance Detail…, then enter the desired transactions and save. Reactivate the Wizard through the Time Bank window or via the main menu.

What to do with the balance:

What should you do with the balance?

Select Pay out nothing. The employee loses the balance if you do not want to pay the bank balance to the employee.
Select Pay Out All or Some if you want to pay part or all of the bank balance to the employee.

The bank has both: time and dollars

Select Pay out the DOLLAR balance in the bank if you want to pay the balance in dollars to the employee.
Select Pay out the HOURS remaining at the current rate if you want to pay the balance in hours to the employee.
Select Pay the larger of the two above if you want to pay the greater of the hours or dollars of the balance to the employee.
If you choose to Pay out nothing, you can go directly to the window to check and correct numbers.

Including the current year

Check Include current (partial) year in progress to add to the entitlements that the employee would have acquired during the period.
You can change the percentage, seniority date or entitlements for the current period. The Wizard automatically does the calculation.
Click to update the data based on the bank balances.

Checking and correcting your figures

Click to display the calculator. You can change the hours and/or amounts that the employee loses or what remains in the bank.
If the Leave in bank field is not set to 0, the bank will not automatically close.

Finalizing

Enter the transaction to be used to pay out from the bank.
Check the Close the employee's time bank box and click