Printing pay stub (pay "slips")

Basically printing pay slips is like printing any other report in Umana:

• Go to Top-Menu > Print > Net Pay
• Select the pay stub format that you normally use.
• Click Selection... and select the pay group and period
• Select the printer
• Click the PRINT button.

That's the simple part.

Distributing the pay stubs

The harder question is how to get them out to the employees.

Umana offers four different ways:

1. Print to paper and hand them out
2. Email them to employees
3. Employee-self-service module
4. The Umana payroll portal

1. Print to paper

• Just print them as any report, as described above.
• Hand them or mail them out. (You may want to sort them by department to make that easier.)

2. Email them to the employees

This a is simple solution, as most employees have email today. For those who don't, you just print theirs on paper, but it will be a small few.

a. Make your selection

• Go to Top-Menu > Print > Net Pay. Select the report. Select the pay period

b. Send Pay Stubs by email

• Under Selection... form choose only Employees with email
• Set the destination to Mass Emailing.
  Read about emailing reports to employees.
• Specify whether you want to spend them only to employees' work email, or their personal (home) email (if they have one) by clicking in the space below DESTINATION
• Click the PRINT button to start the process.

c. Print paper stubs (for employees without Email)

• Click Selection.... On the selection form choose Without email
• Set the destination to Printer. Choose your printer
• Click PRINT to print the report normall.

3. Using employee self-service inside Umana.

This is a great option if your employees have access to Umana in self-service mode.

• Users simply cick on the Left-menu page > Pay Stubs icon. It prompts them to choose the year and pay period.
• Users can only see their own pay stub, based on their logon.
• See ESS pay report printing

4. Use the Umana Payroll Portal

You can store your employees' pay stubs on the Umana payroll portal which employees can access on their computer or tablet or phone in their browser.

• The portal needs to be set up by Umana for your company.

There are two steps:

1. Print and send pay stubs to the portal

• This is very similar to emailing pay stubs. The difference is you select:
  DESTINATION = "Pay portal" (instead of Email)
• The process first "prints" the pay stubs to PDF record, then encrypts them and sends them securely to the portal.

2. Confirming your approval on the portal

• After the files are sent, Umana automatically opens your browser to a special page on the portal to confirm that you have sent them and to make the available to the employees. You will need your Umana Portal administrator password.