Overview

The General Ledger Distribution allows the specific management of payroll-related costs. The system administrator can define a series of "distributions/activities," which will enable the exporting of accounting items to an external general ledger system via an interface file.

Totals are calculated based on net pay, according to the distribution entered, in order of priority, in: employment history (movements) of the employee, job code/titles or the organizational structure of the company.

The calculation takes into account the change in department of the employees based on the gross pay transactions. "Virtuo G/L - Summary Format" data export is used to calculate, print and create the file containing accounting items.

Data

The definition of groups in the general ledger is entered in the "GLGRP" reference table. Distributions/Activities are kept in:

• the "Jobhist" file if they are related to the employee's employment history.
• the "Entity" file if they are related to the organizational structure.
• the "Job" file if they are related to the employment codes and titles. The accounts payable are kept in:
• the "DEDSTAT" statutory deduction table
• Benefit plans

Operation

Open the General Ledger Distribution input window via:

Employment history window
the ENTITY1 and ENTITY2 Structures windows
the Job Code or Title window

See also

Employment History module
Structure module
Job (job type or title) module
Exporting to the General Ledger
the GL1 and GL2 counters