Overview

Payroll involves three types of information:

1. Employee HR information (yellow boxes)
2. Gross pay, which is entirely managed by Umana (green boxes)
3. Net pay (blue boxes)

Data

• PERS - Person - information identifying the person.

• JOBHIST - Employment (Employment history) - employee status and movements.

• TIMEDT - Gross pay - follow-up of employee attendance. As presences and absences go together, this module is closely linked to the Payroll module.

TIMETMP - Time sheets - hours not carried over; once carried over, they will be transferred to the TIMEDT gross pay file. The time sheets are only one possible source of payroll transactions.

BENEFIT - Benefits, Deductions - benefit plans, e.g. group insurance plans, dental plans.

PRPAR - Payroll parameters - bank account number, income tax deductions, etc.

TEMPPAY - Payroll calculated before being finalized - the format of this file is the same as the PAYDT file, and the reports can be executed from either one of these files.

PAYDT - Net pay history - payroll details for each employee, e.g. pay stub.

Operations

Approve and post time sheets

Time sheet data is saved in the TIMETMP file until it is approved and posted. The data is posted to the TIMEDT file. Afterwards, it is available via the Gross pay module and can no longer be modified in the time sheet.

Access the Time sheets via the Data | Attendance, Gross pay | Time sheet... main menu or the Payroll navigation pane.

Pay calendar

Net pay is divided into pay groups or pay periods, depending on your pay calendar. The PAYNO file contains the pay calendar. This module is the net pay point of entry.

Access the Pay calendar window via the Data | Net pay | Pay calendar... main menu or the Payroll navigation pane.

Click the Tools button to access the various operations.
Generation of salaries This operation creates standard transactions in gross pay for employees; regular, recurring hours or amounts. There is an option to undo these transactions. The transactions created use the salaries and hourly rates of employees as recorded in their JOBHIST employment files.

This operation is accessible via the Data | Attendance, Gross pay | Generate salaries... main menu or via the Tools button of the Pay calendar window.

Net pay calculation

This operation calculates net pay based on gross pay TIMEDT. The results are saved in the TEMPPAY temporary file. It takes into consideration the benefits and deductions specific to the employee based on the BENEFIT file and payroll parameters in PRPAR.
 

• This operation is accessible via the Tools button of the Pay calendar window, if you opted for the _Net pay with Umana option.
• You can modify the temporary calculations in TEMPPAY before finalizing them (next step).
• Should you use a net pay other than Umana, this operation and those that follow are replaced by an export: creation of a file to be exported to your net pay system. This interface file encloses information from gross pay TIMEDT, and employees' personal and employment files PERS, JOBHIST and PRPAR, as well as the BENEFIT benefits file.

Finalize temporary pay

This operation transfers the TEMPPAY temporary pay transactions to PAYDT net pay and marks the transactions in TIMEDT as paid. Paid transactions are still there, but don't appear in the CURRENT tab.

This operation is accessible via the Tools button of the Pay calendar window, if you opted for the Net pay with Umana option.

Create a direct deposit file

This operation transfers the PAYDT net pay transactions to a direct deposit file.

This operation is accessible via the Tools | Export | Direct deposit of net pay, if you opted for the Net pay with Umana option.